[{"data":1,"prerenderedAt":333},["ShallowReactive",2],{"guide:en:admin\u002Fusers":3},{"id":4,"title":5,"body":6,"description":325,"extension":326,"meta":327,"navigation":328,"path":329,"seo":330,"stem":331,"__hash__":332},"guide_en\u002Fguides\u002Fen\u002Fuser\u002Fadmin\u002Fusers.md","Users",{"type":7,"value":8,"toc":314},"minimark",[9,13,25,32,37,47,87,103,107,110,156,159,163,173,199,209,213,239,243,250,273,276,280,290,300,304],[10,11,5],"h1",{"id":12},"users",[14,15,16,20,21,24],"p",{},[17,18,19],"strong",{},"Admin › Users"," lists everyone who signs in to work in Aptli. The people who sign in to your portals are under ",[17,22,23],{},"Service portal › ⋯ More",".",[14,26,27],{},[28,29],"img",{"alt":30,"src":31},"The Users page listing staff accounts","\u002Fguides\u002Fscreens\u002Fguide\u002Fadmin\u002Fusers--list.webp",[33,34,36],"h2",{"id":35},"the-list","The list",[14,38,39,42,43,46],{},[17,40,41],{},"Filter by email"," searches the list. ",[17,44,45],{},"Filters"," holds:",[48,49,50,57,71,84],"ul",{},[51,52,53,56],"li",{},[17,54,55],{},"Suspend",": only suspended accounts;",[51,58,59,62,63,66,67,70],{},[17,60,61],{},"Account",": the account's ",[17,64,65],{},"Status"," and when it was ",[17,68,69],{},"Created",";",[51,72,73,76,77,80,81,70],{},[17,74,75],{},"Membership",": ",[17,78,79],{},"Any role"," and ",[17,82,83],{},"Tags",[51,85,86],{},"deleted accounts.",[14,88,89,90,93,94,93,97,80,100,24],{},"A row shows the person's name and email, and chips for ",[17,91,92],{},"Locked",", ",[17,95,96],{},"Pending invite",[17,98,99],{},"SSO-linked",[17,101,102],{},"Admin",[33,104,106],{"id":105},"a-persons-window","A person's window",[14,108,109],{},"The name on a card, or the email in a table row, opens the person's window:",[48,111,112,115,118,127,137,143,153],{},[51,113,114],{},"first and last name, email, phone, title, department, division and language;",[51,116,117],{},"when their email and phone were verified;",[51,119,120,122,123,126],{},[17,121,83],{},", and ",[17,124,125],{},"Qualification expiry",": the day a tag stops counting for them;",[51,128,129,132,133,70],{},[17,130,131],{},"Roles",": the roles they hold. A role sets which records they can reach. See ",[134,135,131],"a",{"href":136},"\u002Fguides\u002Fadmin\u002Froles",[51,138,139,142],{},[17,140,141],{},"Admin rights",": what they do across the application;",[51,144,145,146,93,149,152],{},"their notification choices, ",[17,147,148],{},"Login attempts",[17,150,151],{},"Active sessions"," and linked sign-in providers;",[51,154,155],{},"profile photo and properties.",[14,157,158],{},"You give a person their roles here.",[33,160,162],{"id":161},"adding-people","Adding people",[14,164,165,168,169,172],{},[17,166,167],{},"Add records"," opens ",[17,170,171],{},"Add user",": one person at a time, or an import of many from a spreadsheet.",[14,174,175,176,179,180,183,184,187,188,190,191,194,195,198],{},"A person who has not confirmed their email shows ",[17,177,178],{},"Confirm & Send Invite"," where Save would be. It saves the person and emails them a link to choose a password. ",[17,181,182],{},"Save",", in the person's ",[17,185,186],{},"⋯",", saves without sending. A person's row ",[17,189,186],{}," holds ",[17,192,193],{},"Send invite",", or ",[17,196,197],{},"Resend invite"," once one has gone.",[14,200,201,204,205,208],{},[17,202,203],{},"Invite announcement",", in ",[17,206,207],{},"⋯ More",", drafts a message about Aptli to copy or open in your email.",[33,210,212],{"id":211},"access-requests","Access requests",[14,214,215,216,219,220,223,224,227,228,231,232,235,236,24],{},"People who used ",[17,217,218],{},"Trouble signing in?"," without an account wait in ",[17,221,222],{},"⋯ More › Requests",", with how many are pending. ",[17,225,226],{},"Approve"," creates the account, uses a seat and sends the invitation. ",[17,229,230],{},"Decline"," drops the request. Tick several to ",[17,233,234],{},"Approve selected"," or ",[17,237,238],{},"Decline selected",[33,240,242],{"id":241},"changing-many-people-at-once","Changing many people at once",[14,244,245,246,249],{},"Tick people, then open ",[17,247,248],{},"Actions on selected"," to:",[48,251,252,255,264,270],{},[51,253,254],{},"set a title, department, division or property on all of them;",[51,256,257,235,260,263],{},[17,258,259],{},"Suspend selected",[17,261,262],{},"Unsuspend selected",": suspending an account stops its sign-in. Your own account stays out of a suspension;",[51,265,266,269],{},[17,267,268],{},"Logout selected",": end every session they have open;",[51,271,272],{},"print, delete or restore them.",[14,274,275],{},"Each one asks you to confirm.",[33,277,279],{"id":278},"security-check-and-guest-links","Security check and guest links",[14,281,282,285,286,289],{},[17,283,284],{},"⋯ More › Security check"," reviews how the instance is set up and lists what to look at: accounts with rights and no verified email, admin accounts dormant for months, roles that read as external with no restrictions, guest links that outlived their work, unused API keys and published portals. ",[17,287,288],{},"Re-run"," checks again.",[14,291,292,295,296,299],{},[17,293,294],{},"⋯ More › Guest links"," lists every live link a guest holds to finish a report, with its work order and when it was last used. ",[17,297,298],{},"Revoke"," stops a link working.",[33,301,303],{"id":302},"seats-and-counts","Seats and counts",[14,305,306,307,309,310,313],{},"Staff count against your licence seats. A banner shows the seats in use as you near the limit. The count row in ",[17,308,207],{}," counts locked, pending, admin, SSO-linked and phone-registered people and ",[17,311,312],{},"Licenses consumed",", and exports the list.",{"title":315,"searchDepth":316,"depth":316,"links":317},"",2,[318,319,320,321,322,323,324],{"id":35,"depth":316,"text":36},{"id":105,"depth":316,"text":106},{"id":161,"depth":316,"text":162},{"id":211,"depth":316,"text":212},{"id":241,"depth":316,"text":242},{"id":278,"depth":316,"text":279},{"id":302,"depth":316,"text":303},"Admin › Users: staff accounts, adding and inviting people, access requests, suspending and signing people out, the security check, guest links and licence seats.","md",{},true,"\u002Fguides\u002Fen\u002Fuser\u002Fadmin\u002Fusers",{"title":5,"description":325},"guides\u002Fen\u002Fuser\u002Fadmin\u002Fusers","BFsCXXeBx4jwQ9ovIJ3AnPQJOtbvGK8_FnCe-ZeyuiA",1793063524212]